If you didn’t know it, one of the best things you can do for easier event planning (and easier everything!) is to pick a theme. It could be anything, of course, but you have to ensure your theme adheres to your event’s goals and objectives, and it has to jive with your audience and attendees. For example, if you have chosen a carnival theme, will it go well with your audience? Chances are, it will, but you still have to incorporate it into your event. So how do you do this – and do it correctly? Here are the best ways to incorporate your chosen theme into your event – from the décor to the entertainment and more.
What to remember
Once you have decided on the theme of your event, the next step is deciding how to include or incorporate it, so your guests will know immediately that it’s the theme of your event. Luckily for you, you have several definite options – you could, for instance, start with the invitations and continue with the marketing, the décor and setup, and even the food and beverages. The point is to include your theme with everything – and you’ll find that it’s much easier to plan your event as well!
The invitations and marketing
When it comes to the invitations, why not make it a kind of teaser for whatever theme you decide to have? For example, if you are coming up with a scavenger hunt, you can make the invitation a ‘map.’ You can also use unique email headers or style your invites in a particular way. As for the marketing, you can tell a story about the event on social media or ask your followers to display a 70s or retro outfit. There are many ways to create a buzz around your event online, and you have to get creative.
Another way – perhaps the best – to incorporate your theme into your event is through the décor you choose. It is indeed the most popular way to do it, and it’s fun – and you can get your creative juices flowing. You can set the whole mood and tone and create an atmosphere with the décor you choose, as confirmed by fairground hire providers like We Are Tricycle. For instance, if you have a fairground or carnival theme, it would be easy to set up some balloons and red checkered tablecloths, and you can even hire a tent with some booths and stalls. A carnival theme is easy because whatever décor you need is right there in the stalls and booths!
When it comes to the menu, it’s the same – with a bit of creativity, you can have a menu that’s perfectly attuned to your event. For example, if you have a Hawaiian or luau theme, you can serve pina Coladas in tiki mugs or pineapples. You can come up with ‘bloody’ marys or zombie cupcakes for a Halloween event. The great thing about food and drinks is that they can be part of the decorative elements themselves.
The activities and entertainment
The entertainment and activities at your event can be made to suit the theme. For instance, for a fairground or funfair theme, you could have jugglers, face painters, and magicians, and you could hire plenty of side stalls with games – and the rides themselves help promote your theme.